AccountEdge Basic
Small business accounting for Mac. Basically.
Quote to order to invoice
AccountEdge’s sales command center covers the entire sales process: prepare a quote for a customer, then turn it into a work order with one click. One more click turns the order into an invoice, which can be customized and then emailed or printed for delivery. Screenshot.
Sell items or services
Choose to use Item, Service or Professional invoices. AccountEdge provides three layouts to choose from, depending on your needs. Each layout comes with several customizable print/email templates. Screenshot.
Creative forms designer
Design your own forms with the creative forms designer. Pick the layout that's right for your business: service, item or professional. Then add the fields you want and personalize with design options to create invoices, statements, and other forms that reflect the style and professionalism of your business.
Track your income with 28 sales reports
AccountEdge Basic includes 28 sales-related reports to help you analyze your business income. Reports are customizable, can be exported to Excel, HTML, viewed on-screen, emailed, or exported as a text file, and added to your reports menu for quick access.
AccountEdge Mobile
Manage your business anywhere you go with AccountEdge Mobile. Tap to record and email sales, enter expenses and contacts, and sync it all with your desktop version of AccountEdge. Learn more.
Track who owes you money
AccountEdge comes with a complete accounts receivable tracking system. Track who owes you money, how overdue they are, and receive customer payments. Screenshot.
Track sales tax
Set up tax codes and rates based on your needs. Create consolidated tax codes when state and local taxes are required. Apply a tax code to a customer, select if items are taxable and let AccountEdge track your tax responsibility with sales tax reports.
Sell your products, online
Enstore is a web store that allows you to sell your products online. Hosted and affordable, it is simple to set up, and comes with several beautiful store templates. Manage your products in AccountEdge, adding pictures and descriptions. Then sync with Enstore and you are ready to sell, online. As you make online sales, Enstore sends them back to AccountEdge. Screenshot. Learn more.
Process credit cards
With an optional credit card merchant account, you can process credit cards directly from AccountEdge. An optional credit card reader is available for those who want to swipe credit cards.
Email or print forms
Create a quote, invoice or statement, then use the Print/Email Statements or Invoices options to have a physical or electronic copy to give to your customer.
Job tracking
Jobs allow you to keep accurate and detailed records of projects. With jobs you can link to specific customers, track reimbursable expenses, and analyze profit and loss for a job.
Bank on AccountEdge
The banking command center lets you write and record checks, prepare bank deposits, print receipts, and reconcile your accounts. Use it to see all your important banking information at a glance, including your running balance and all transactions within a specified date range.
Reconcile accounts
Reconciling your checkbook is easy in AccountEdge. After entering in your bank statement balance and ticking off checks that have cleared, AccountEdge Basic will tell you if you’re out of balance. Quickly add bank fees and other transactions to help balance your checkbook. You can also import transactions from your online bank statement. Screenshot.
Print checks
Easily print a batch of checks or use the Advanced Filters option to find and reprint a check or change payment details. Use customized check forms or purchase preprinted checks that are designed by our forms professionals.
Bank deposits
Have checks to deposit? Use the Prepare Bank Deposits feature to group checks and cash together in a single deposit. Then, print a deposit slip that your bank will accept. This also makes it easy to reconcile your bank account, with a single deposit matching what’s on your bank statement.
Import online bank statements
Import your online bank statements into the bank register to reconcile your accounts easily with the Get Statement button. AccountEdge supports most online statement formats, including OFX, QIF, QFX, and OFC. Your transactions will be automatically matched to those already entered.
Contact management
Track important customer, employee, and vendor information. Keep a tremendous amount of information for each contact, including a billing address and five ship-to addresses, each with three phone numbers, an email address, web address, and fax number. You can attach a picture to each card, and sync your entire card file with Mac OS X Address Book. View maps and get turn-by-turn directions to meet with your customers and vendors with Google MapsTM integration. Screenshot.
Reminder log
You can create reminders using the Reminder Log, and then display them by customer card. Remind yourself to follow up with a customer on a sales call by creating a reminder. Then sync your reminders with iCal's To Do list. Screenshot.
Create personalized letters
Form letters are a great way to get your point across, whether it be advertising, collections or just a thank you note. Use the Create Personalized Letters feature to easily send the same letter to one, or many contacts on your list and let AccountEdge fill in name, address and other information automatically.
Keep your financial data in order
The Company Data Auditor keeps your important financial information in top condition. Use it to troubleshoot problem areas such as imbalances in your receivables, review changes made to the company file (and learn who made the changes), and quickly find company file information, like size and location. Screenshot.
Full general ledger
AccountEdge Basic includes a full general ledger that will produce reports your accountant will love, including all the standard financial reports: Balance Statement, Profit and Loss, and Trial Balance.
Journal entries
Did your accountant give you a depreciation journal entry to enter? Need to make an adjustment? Use the Record Journal Entry feature to make adjustment to accounts.
Budget for 2 years
Budgets can be entered from a single window that displays all balance sheet accounts together on a single window and all profit and loss accounts on another. Shortcuts allow for the current year budget to be copied into next years budget so that only minor alterations have to be made, rather than spending time starting on a fresh budget screen. Screenshot.
60 custom business templates
The New Company File Assistant helps you get your company file up and running in minutes. Choose from one of 60 editable business templates to start with a Chart of Accounts that matches your business, or create your own from scratch.
Get help right from AccountEdge
The Help menu gives you the choice of going to our extensive online help system, accessing the discussion forums as well as the FAQ library. Most windows in AccountEdge Basic also include the Help icon, which displays information related to whatever section of the software you currently inhabit.
Online manuals
The Getting Started Guide, Accounting 101 and other useful manuals are accessible from the Help menu. Of course, you can always seek help from the support section of this website.
Made a mistake? No worries.
It’s easy to fix mistakes. You can tell AccountEdge to take it easy and allow you to edit, delete and change transactions, or keep the accounting rules strict and only use reversing entries to fix mistakes. You can turn this feature on and off, and password protect it for maximum security.
Manage the items you sell
Create a detailed list of items you sell, whether they are physical or service items. For each item you can attach up to three photos per item, set brand, weight, taxability, selling price (and break out web store price), write detailed descriptions, and more. Tag your items so that you can create filtered reports and categorize items in your web store. Screenshot.
Enhanced search of the items list
Items lists can grow exponentially, and you don’t want to have to spend valuable time scrolling through an endless list of items. AccountEdge has an enhanced search that lets you locate an item by choosing a parameter such as Item Name, and then typing in the first few letters of your chosen variable so you can find what you are looking for fast. Screenshot.
New Welcome Window and Command Center
AccountEdge Basic comes with a new, elegant (yet familiar) command center as well as a new welcome window that gives you quick access to general company file tasks such as open last company file, upgrade, optimize, or verify your company file, and more. Screenshot.
Increased description, note, and email message field size
Field sizes for descriptions, notes, and email messages have been expanded to 1000 characters.
Enhanced list search: more filters for searching through lists
Filter cards, items, and jobs lists by using “Search by”, “Starts with”, or “Contains” to focus your search. Sort your results by first or last name, phone number, item number or name, and many other criteria.
Enhanced Search on Sales Register
Search and filter the sales register by “All Customers”, a specific customer, “All Sales Types”, or just quotes, invoices, and orders, as well as Web Store Sales vs Non-Web Store Sales.
OfficeLink
Use our included Word templates to quickly create business letters with the contact information in your card file. Templates include collection letters, credit applications, thank you letters, and more. OfficeLink also lets you export and email reports as PDFs or save as HTML or text, and launch reports in Excel®.
Print Bank Deposit Slips
The new Prepare Bank Deposit window makes it easy to record cash back on deposits, total cash, total checks, and number of items deposited. When this information is entered, you can print the entire transaction on a bank deposit slip and take it directly to your bank. Screenshot.
New Form Customization Tools
The form customization window has been updated with easier to use tools for adding and editing fields and elements on your forms.
Improvements to viewing and printing forms
The new PDF engine means images on forms display properly, all fonts can be used on forms, and PDFs match their printed counterparts. The print preview feature enables you to check the details of your forms before printing. With the update to our PDF engine, forms are generated as you click Print, so you can preview the form in the print dialog box.
Click image to open screenshot
New action buttons for sales and cards
Frequently used functions are quickly accessed with the new action button that appears on sales and cards windows. In a sales window, click the button to open a menu that lets you use or save a recurring transaction, change exchange rates and more in sales, and more. In a cards window, you can access all the tasks you could previously perform in card windows, and more.
Reconcile Account Improvements
Easily search for a specific transaction by using the improved sorting tools when reconciling accounts. Click on the header in each column to sort that column in ascending or descending order. The reconciled date is included on the account history report so you can keep track of when your bank accounts were last reconciled. Screenshot.
Check redesign looks more like paper counterpart
AccountEdge’s check interface has been redesigned to be more in line with printed checks. Screenshot.
Itemized Statements
Itemize your customer invoice statements to show payments, customer credits, and discounts that have been applied to each invoice.
Filter customer statements by statement date
Prepare customer statements that include only invoices and transactions recorded up to a specified statement date.
Back up your company file offsite using MobileMe
Keep a copy of your company file offsite by backing up to your iDisk on your MobileMe account. You can also back up in ZIP file format.
Track Shipping Details
You can enter the shipping details for each item invoice you have fulfilled. Enter the carrier you used, the type of service, the tracking number, and any notes regarding the shipment. Screenshot.
Enhanced transaction editing
Edit more fields in the receive payments transaction window, including Account, ID #, Date, and Memo.
Save more filter settings for customized reports
When you create or use a customized report, the Advanced Filters settings and Finishing settings you select are saved, in addition to the Report Fields settings.
Import Enhancements
AccountEdge Basic comes with a few enhancements when it comes to importing. Auto-matching of import data means when importing records, automatically match imported data fields to fields in AccountEdge. Four new fields have been added to Import/Export of Item Sales for integration with Enstore: web order number, tracking number, shipping details - service, and shipping details - notes. Finally, customers enrolled in Full Service Payroll can import downloaded payroll journal entries.
Command+N keyboard shortcut
Press Command–N to create new records, including accounts, sales, invoices, cards, items, and jobs.
Auto-Update
If you purchase AccountEdge Basic from Acclivity (vs. through Apple’s App Store), in-app notifications will tell you when an update is available.
Reminders in iCal
If you use iCal to plan you day-to-day activities, you can publish AccountEdge transaction information in iCal, enabling you to keep all of your tasks and reminders in one application.
Read-only file setting
Mark old company files as read only so they can be used for analysis and not altered in any way.
Company File Assistant and Easy Setup Assistant redesign
Spend less time setting up a new company file and setting up other preferences with the updated new company file assistant and easy setup assistant.
